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How RPA can transform your HR department

How RPA can transform your HR department
Robotic Process Automation

By ROBOT CTO

The way businesses are being run today is being transformed thanks to technology. In order to be successful, they have to transform themselves to keep up with the changes that are taking place around them or they will gradually become redundant.  Robotic Process Automation (RPA) is one such technology. 


RPA is the process by which software robots are used by different companies to carry out various repetitive tasks in a smooth yet efficient manner. It helps employees get some free time that can be utilized to complete other tasks that are of top priority. It automatically increases the level of productivity along with making the company more efficient than before. Human Resource Departments have been greatly affected by the use of RPA in a positive manner.  

Here some of the ways the RPA can improve an HR Department:

  1. It saves time that can be allocated to other tasks.  
  2. It is cost-effective as it can easily manage staff according to the requirements of the tasks assigned.  
  3. Errors are minimized thus improving the time it takes to complete a task. 
  4. It helps companies to adapt to the changing laws quickly. 

Here are some of the ways that RPA is used by the HR Department:

  1. Data Entry
    Data entry is a very tedious task as a lot of data needs to be entered and managed on a regular basis. RPA can help businesses to manage information that is related to different bank records, vendors or organizations. 
  2. Hiring New Employees 
    At the end of every financial year, a company needs to have a track record of all the people that were hired or fired throughout the year. HR departments can take help from an RPA system in order to gather important information and create a report that can be presented at the end of each year. It validates the data and eliminates the chances of any minor errors that might occur if the same data was entered by an employee. 



  3. Travel and Other Expenses 
    Many employees working within an organization go on business trips. When they come back the organizations reimburse the amount spent. The bills have to go through the human resource department before any further steps are taken. If the business is using an RPA system then it is likely to use the OCR i.e. Optical Character Recognition to translate the documents in a manner that can make the information more accessible and readable. If the information identified is in line with the rules then the amount is automatically reimbursed to the respective employee. 



  4. Employee Attendance 
    If there are hundreds of employees working in an organization, it can be difficult to maintain a track record manually of the time and attendance. The best way to gather and collect the track record is to use a Robotic Process Automation system.  

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